SKU quote worksheet: how to fill it in
This is a label-printing request for quotation, not a purchase order, supplier acceptance or regulatory approval. The example contains invented planning quantities and dimensions, clearly identified as examples. It contains no prices or accepted minimums.
Use one row per artwork revision. Keep your requested quantity even if the printer proposes a different figure.
| Field | Who supplies it | Meaning / example |
|---|---|---|
| design_id | Buyer | Stable reference such as Design A. Do not use color alone. |
| artwork_revision | Buyer / artwork owner | Exact filename or revision to be quoted; A-v1 is an example. |
| finished_width_mm / finished_height_mm | Packaging owner | Dimensions checked against the actual container. 120 × 60 mm is an example, not a standard bottle size. |
| shape | Buyer / packaging owner | Rectangle, round or a referenced dieline. |
| proposed_facestock | Packaging owner / supplier | Proposed face material. White BOPP alone is not a complete construction. |
| adhesive_requirement | Packaging owner / supplier | Surface and application requirements; use an approved material reference if available. Do not invent a grade. |
| finish | Buyer / supplier | Matte lamination in the example. Record any different finish on another design. |
| requested_qty | Buyer | Quantity wanted for this design; A 100, B 250, C 150, total 500 in the example. |
| candidate_spec_group | Buyer, confirmed by supplier | G1 means apparently matching specifications. It does not establish shared production or combined pricing. |
| supply_format | Buyer / applicator | Rolls/sheets and separation rules. Confirm machine specifications separately when needed. |
| application_method | Buyer / packer | Hand or identified applicator, not an assumed production rate. |
| destination / requested_arrival_date | Buyer | Actual destination and needed arrival date. Blank example fields need completion; production time is not arrival time. |
| supplier_group_confirmation | Supplier | Accepted / separate group / further information needed, with reason. |
| minimum_basis | Supplier | Per design / per group / per order; clarify what a group means. |
| minimum_qty / order_increment | Supplier | Actual proposed rule. Blank means unknown, not zero. |
| quoted_qty | Supplier | Proposed quantity for this row. Keep requested_qty alongside it. |
| included_scope / excluded_or_extra_costs | Supplier | Printing, proof/sample, finishing, packing, delivery and applicable additional charges; no automatic assumptions. |
| buyer_disposition | Buyer | Accept / revise / hold, after scope and cost are understood. |
| open_questions | Both | Mark what still prevents comparison or approval. |
Worked use and branches
- Replace example bottle dimensions and artwork IDs with confirmed information.
- If a proposed material or finish differs, flag it and ask whether that design remains in G1. Never assume that one shared group means mixing delivered rolls.
- Send the same request to suppliers and preserve their separate answers. Do not compare totals until every design's scope and quantity are understood.
- A hypothetical reply of minimum 200 per design, with no further increment above that, would make the example 200 + 250 + 200 = 650. This is not an RP rule or actual quote. Record it in supplier columns without overwriting the requested 100 + 250 + 150.
- If extra stock is useful, compare the complete quote. If a design can wait, confirm the reduced launch. If the requested split is essential, seek an accepted alternative without silently dropping a required property.
Return unresolved quantities or construction changes to the person authorized to approve them. Obtain a project-specific written quotation before placing an order.