Make a small-size master instead of shrinking the brand file blindly
This is a worked planning example, not a completed test, customer record, legal approval or universal acceptance standard. Replace every demonstration reference with your own project input. Keep unknown items on hold with a named owner.
| artwork element | example review | proposed action | approval owner | scope limit |
|---|---|---|---|---|
| Primary symbol | RP monogram is the demonstration recognition target | Retain recognizable proportions | Brand owner | Does not prove authentication |
| Wordmark | Review RP LABELS at actual intended size | Enlarge or simplify layout if needed | Brand owner and designer | No universal minimum size inferred |
| Fine border | Compare detailed and simplified versions | Keep only if it survives the actual proposal | Designer and converter | Not a security-feature test |
| Logo customization | Supplier identifies surface imprint or optical scope | Attach the offered sample reference | Buyer and supplier | A PDF is not optical origination approval |
Use the record
Identify your container, artwork and proposed specification. Keep evidence references beside decisions. The responsible buyer and supplier should agree the conditions and approval scope; example rows are instructions, not pass results. Retain revisions when an input changes.